Full-Service
Wedding Planner
Proposal
Scope of Service
Planning & Logistics
Venue booking
Research, shortlist, and present suitable venues based on guest count, style, and budget; coordinate site visits; negotiate dates and terms; manage booking confirmation and all venue correspondence up to the wedding day.
Ceremony and dinner décor
Design and coordinate décor for the ceremony area and dinner tables, including linens, tableware recommendations, candles, and styling details, working with décor vendors to ensure setup matches the approved design.
Floral design coordination
Source and manage the florist for bouquets, boutonnieres, ceremony flowers, reception centerpieces, and any additional floral installations, ensuring designs follow the agreed color palette and budget.
Photographer and DJ
Research, recommend, and book a photographer and DJ that fit your style and budget; review and confirm contracts; provide them with timelines and shot lists/music briefs; coordinate all logistics on the day.
Beauty coordination
Research, recommend, and coordinate professional makeup and hair artists for the bride and bridesmaids; manage trial bookings, schedules for the wedding day, and all timing so that everyone is ready according to the event timeline.
Menu cards & table plan
Coordinate the design, production, and delivery of printed menus, table numbers, and seating plans; ensure all guest details are accurate and that stationery is placed correctly at the venue on the wedding day.
Food & Beverage
Catering for cocktail & canapés
Plan and coordinate catering for the post-ceremony cocktail hour, including canapés and light bites, in line with your tastes, dietary needs, and budget.
Dinner catering
Coordinate full dinner service (plated or buffet), including tastings, final menu selection, and schedule for service, liaising with the venue or external caterer and ensuring service flows smoothly with speeches and entertainment.
Alcohol & soft drinks
Coordinate bar service and beverage offering (alcoholic and non-alcoholic), including quantities, service style (open bar, package, consumption-based), and any special signature cocktails, and communicate all details to the caterer/venue.
On-the-Day Implementation
Supplier coordination
Act as the main point of contact for all booked venues and vendors, manage their arrival and setup times, review layouts, and oversee the execution of décor, catering, and entertainment according to the approved plan.
Catering for cocktail & canapés
Create and manage a detailed day-of schedule covering the ceremony, cocktails, dinner, speeches, dancing, and breakdown, ensuring all elements (food, music, photography moments) are synchronized and stress-free for you.
Logistics & Team
With over 8 years of experience in the luxury event industry, Maria Sterling is renowned for her calm demeanor and logistical precision.
Julian Thorne transforms venues into immersive environments. His focus is on the "visual storytelling" of the day, ensuring every floral arrangement and lighting choice aligns with the couple's unique vision.
Having managed over 150 weddings across Europe and North America, they specializes in complex, multi-day celebrations that require a delicate balance of creative flair and military-grade organization.
Maria Sterling
Role: Main point of contact & lead coordinator.
Superpower: Solving problems before you even know they exist.
Julian Thorne
Role: Creative Director & Lead Designer
Superpower: An eye for contemporary aesthetics and spatial design.
Our Work & Vision
From simple to fancy or small to big weddings, we are here to bring your vision to life; here is a glimpse of what we can do, but our creativity is not limited to these examples.
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The Brief: Your Wedding & Vision
To give you a glimpse of the potential aesthetic for your day, we have curated a selection of visuals that embody the vibe, decoration, and venue style discussed during our first meeting.
Venue
The selection features an intimate stone chapel nestled within the expansive rows of a private vineyard. This setting offers a unique blend of historical architectural charm and the natural grandeur of the surrounding landscape
Ceremony
The ceremony takes place outdoors, directly in front of the vineyard chapel. The design utilizes the chapel’s facade as a timeless backdrop, creating a sacred, open-air space where guests remain fully engaged with the vows and the scenery.
Catering
Catering is approached as a progressive journey through the estate. The experience begins with a selection of refined canapés served among the vines immediately following the ceremony, allowing guests to immerse themselves in the vineyard atmosphere.
This is followed by a seated dinner in the garden featuring a specially curated menu designed to highlight local flavors in an elegant outdoor setting.
Vibe
The overarching vibe is one of effortless elegance that transitions from the structured beauty of the chapel to the relaxed luxury of the vineyard. This is achieved through a styling system where the natural environment and sophisticated hospitality interact to create a welcoming and sleek environment.
Decoration
Decoration focuses on a lush, monochromatic aesthetic featuring an abundance of white flowers to create a clean and sophisticated atmosphere. The highlight is a grand outdoor dinner in the garden, with long tables overflowing with white floral arrangements, designed to foster community and celebration under the stars.
Others
The day begins with a dedicated coordination of the morning preparations, ensuring a relaxed environment as the bride and groom get ready. Following the ceremony, the schedule includes a private photography session for the couple among the vines, followed by formal portraits with guests.
To provide a high-fidelity audio experience, a live singer and band will perform during the canapé hour to entertain guests, transitioning to a professional DJ who will lead the celebration throughout the night.
Investment
This investment reflects a bespoke approach to your vineyard celebration. Every element is itemized to provide full transparency, allowing for a clear understanding of the premium services and expertise required to bring this high-fidelity vision to life.
New pricing group
Define the scope of this service tier or project phase. Summarize the key benefits and deliverables included in this group to help your client make an informed choice.
Venue & On-Site Logistics
This investment secures exclusive access to the stone chapel and vineyard estate for a two-day period. It includes dedicated staffing for ceremony and cocktail zones to ensure a seamless operational flow across all event locations.
Exclusive Estate Rental (Chapel & Vineyard)
Includes 2-day exclusivity of the stone chapel, vineyard rows, and garden.
Outdoor Setup Fees
Covers cleaning, security, and dedicated staffing for ceremony and cocktail zones.
New pricing group
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Planning & Design Services
Comprehensive coordination and design management led by Maria Sterling and Julian Thorne. This includes over 200 hours of specialized service, from initial creative conceptualization to on-site logistics and vendor management.
Full-Service Planning
Includes over 200 hours of coordination and design led by the core team. Team present on the day to coordinate.
New pricing group
Define the scope of this service tier or project phase. Summarize the key benefits and deliverables included in this group to help your client make an informed choice.
Food & Beverage
A progressive culinary journey featuring a selection of refined canapés served among the vines, followed by a seated garden dinner. This includes a premium beverage package with estate wines, champagne, and full bar service.
Cocktail Hour among the Vines
Features a selection of refined savory and sweet canapés.
Garden Sit-Down Dinner
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Premium Beverage Package
Estate wines, champagne, and a late-night open bar.
New pricing group
Define the scope of this service tier or project phase. Summarize the key benefits and deliverables included in this group to help your client make an informed choice.
Design & Atmosphere
A cohesive visual experience centered on a monochromatic white floral concept. This includes custom rentals, specialty garden tables, and high-fidelity AV setups to provide ambient lighting and professional sound throughout the celebration.
White Floral Concept (Abundance Theme)
Lush monochromatic arrangements for the chapel, outdoor aisle, and long garden tables.
Rentals & AV
Specialty garden tables, high-fidelity sound for speeches and music, and ambient lighting.
New pricing group
Define the scope of this service tier or project phase. Summarize the key benefits and deliverables included in this group to help your client make an informed choice.
Media & Entertainment
Complete coverage of the celebration, from morning preparations to the final celebration. This includes professional photography and videography, alongside a curated musical lineup featuring a live band and professional DJ.
Photography & Videography
Full-day coverage including morning preparations, a private vine shoot, and the reception. This includes professional retouches and full film edition.
Music Talent
Includes a live singer and band for the canapé hour and a professional DJ for the evening.
Additional services (add-ons)
Allow clients to select value-added services and see the price update in real-time. This removes the friction of manual upselling and increases deal size transparency and easily maximize your revenue.
Additional services (add-ons)
To further enhance the experience, here are three optional additions you can choose from.
Digital Photobooth
This high-fidelity setup is available throughout the entire celebration, allowing guests to capture their own stylized portraits and receive instant high-quality prints. The experience is fully equipped with a curated selection of accessories and props to encourage creative and memorable guest photos.
Live Event Painter
A professional artist stationed in the garden during the dinner (4 hours) to capture the scene on canvas in real-time, providing a unique heirloom piece that documents the atmosphere of the day.
Estate Firework Display
A choreographed five-minute pyrotechnic show launched from the vineyard rows to create a high-impact finale to the evening celebration.
Total investment
Let’s begin this journey together and turn your dream wedding into a beautiful reality.
Agreements
Next steps
We would be honored to bring your vision to life. To move forward, please review this proposal and let us know of any desired adjustments.
If happy with this prospoal, you just need to sign the digital contract using the button below.
You will then be required to pay the 30% retainer to officially save the date!
Let’s create magic together.
Warmly,
Terms & conditions summary
Booking: A 30% retainer is required to secure your date.
Payments: Remaining balance is split into two installments (midpoint and 1 month prior).
Travel: Travel expenses are included within a 50km radius; further travel is billed at cost.
Proposal Approved!
Thank you for trusting us with your celebration.
By approving this proposal, you have officially taken the next step toward bringing your vineyard vision to life.
Next Steps:
Formal Agreement: We will send the digital contract to your email for your final signature.
Retainer Payment: A 30% retainer invoice will be issued to officially secure your wedding date.
We are honored to be a part of this journey and look forward to creating magic together!